Google Workspace Migration: How to Migrate Your Email, Calendar, Contacts, & All Other Data

Google Workspace's in-house migration tool, the Google Data Migration Service (DMS), allows you to transfer your user data, such as email, calendar, and contacts, into your new Google Workspace account from the Google Admin console. If you have a paid Google Workspace account, you can use it for free. The procedure is simple, but the time it takes to complete is dependent on the volume of data involved. The more data you have, the longer it will take to process.



This blog will help you how to efficiently migrate valuable data. Read on!

Google Workspace, also known as G Suite or Google Apps, is a suite of tools that allow you to collaborate with others in a more efficient way. With Google Workspace, you can create and share documents, calendars, contacts, and more. Plus, since everything is cloud-based, you can access your data from anywhere at any time!



If you’re looking for a way to improve your productivity, Google Workspace is definitely the solution for you. To learn more about Google Workspace Migration, keep on reading.

• Google Workspace is available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and legacy G Suite Business customers
• Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, the Teaching and Learning Upgrade, Frontline, and Nonprofits, as well as legacy G Suite Basic customers

Google Workspace Migrate is especially beneficial for Google Workspace customers with a large number of seats, as it allows them to securely migrate large amounts of their organization’s data and setup on-premises infrastructure. Specifically, it provides assistance with:



•  Assessment: Quickly scan source environments to help accurately plan for key project milestones and watch points 
• Migration: Efficiently migrate valuable data from a variety of sources (see below) 
• Track: Easily identify project progress and health with detailed aggregate and granular logging functionality

Additionally, it supports Microsoft Exchange, Microsoft SharePoint, Microsoft OneDrive, file shares, Box migrations, legacy G Suite Business and Google Workspace environments.

You must be logged in as a super administrator in order to complete this task. Your source account must also be prepared (the original account from where the data will be coming from).

Data migration is available if your source account belongs into the following:



• Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016, or Exchange Online (Office 365)
• 1&1 IONOS, Apple iCloud, AOL, Yahoo!, Bluehost, Zoho, and other webmail providers that use the IMAP protocol.
• Another Google Workspace account
• A personal Gmail (@gmail.com) account

Once you have prepared your source account, do the following migration steps:



1. Sign in to your Google Admin console. Take note that you must have super administrator privilege.
2. Once you’re in the Admin console Home page, click on Account in the left panel and then click Data Migration.
3. Click Set Data Migration Up. Then provide all the necessary info.

a. Under Migration Source, choose any of the options listed:

• Google Workspace
• Gmail
• Microsoft Exchange 2003-2016
• Microsoft Office 365
• Other IMAP Server
• I don’t know

b. Under Data Source, choose any of the options listed:

• Calendar
• Contacts
• Email

c. Under Connection Protocol, choose any of the options listed:

• Auto Select (Recommended)
• Exchange Web Services (EWS)
• IMAP

4. Under Role Account, input the email address and password of your role account (an account on source server). Then click Start.

Now that you are familiar with the steps involved in migrating your email, calendar, and contacts, be sure to follow our tips below to speed up the process:



• Migrate email first. This will minimise downtime for users who are still using the old system.
• Migrate smaller batches of data at a time. This will help ensure accuracy and avoid possible errors.
• Make sure all users’ legacy addresses are accounted for in the migration file before starting the process.
• Start the migration on a weekend or during a low-traffic time to minimise potential disruptions.
• Monitor the status of the migration and request a domain-level report to troubleshoot any issues that may arise.

Migration can be a daunting task, but with the help of Google’s data migration service, it can be a breeze. In just a few steps, you can have all your data transferred over to your new Google account. We hope this guide was helpful and that you enjoy the many benefits of using Google Workspace!