How to Add a Gmail Signature for Maximum Professionalism

1. Makes you easily recognisable

When you add your name, title, and company logo to your Gmail signature, recipients will be able to identify who you are and where you work right away. This is especially helpful when you're sending e-mails to people outside of your company.

Your Gmail signature can also include your contact information, such as your phone number, mailing address, and website URL. This way friends, relatives, leads, prospects, customers, and other recipients can easily get in touch with you if they need to.

An email signature also add a sense of authenticity to your messages. When you add your name and title to your e-mails, recipients will know that the message is coming from a real person and not some automated system.

If you're looking to promote a new product, service, or event , your Gmail signature is a great place to do it. You can add a short message and a link to your website or landing page, and you'll be able to reach more people with your promotional content.

Now that we know why adding a Gmail signature is important, let's take a look at how you can add one to your account.

1. Professional Email Signature Designed By Love My Online Marketing

After we have created your professional email signature, you can add your email signature in Gmail by opening the menu and select Gmail "Settings" which is the gear icon. Then, a drop down menu will show, you should select the "General" tab and scroll down to the "Signature" section.

See some sample professional email signatures designed by Love My Online Marketing

2. Alternatively, As Text-Only Signature

Many users wish to add a complex structure or advanced features to their signature, but doing so involves modifying the HTML of the signature. The following is a step-by-step guide: 

It's great if your email signature code is responsive, meaning it can be resized to accommodate multiple devices and screen sizes.

Fill in your personal information and the signature features you want (like social media icons, images, custom buttons, banners, disclaimers, and more). In web address field, you will see the link of this Free Email Signature Generator from HubSpot, it can create a professional HTML signature for you so you can instal it in your Gmail account.

Copy your Gmail signature in HTML format and paste it into the Gmail settings.

You should be aware that you cannot make a valid HTML signature using typical word processing tools such as Microsoft Word or Google Docs since these products will import unwanted styling with the imported HTML and damage your original design.



The simplest way to create your own HTML signature design without actually coding it is to design it in Word and then paste it into a free HTML editor. You can remove the unwanted styling and modify the code to your taste. The steps are as follows:

• Tap the three bars in the upper left corner of the screen.
• This will display a menu. Scroll down and click on Gmail Settings.
• Choose the e-mail account for which you want to create a signature.
• Select "Signature settings" for iPhones or "Mobile Signature" for Androids under General.

Unfortunately, the Gmail's Google apps for Android and iOS are significantly more basic than their desktop versions. The mobile apps only support plain text and do not support HTML or pictures. Instead, you'll have to abandon your great HTML ambitions in favour of a plain text signature.

However, you can get same desktop email signatures if you send emails through a mobile browser like Chrome or Safari rather than the Gmail App from the Playstore. All you have to do is send yourself an email using a mobile browser rather than the Gmail app. The only issue is that with the desktop version, you can have your signature show before all of the replies rather than after all of them. That option does not appear to be available on the mobile app.

While you can use your Gmail signature to include your logo and your name, there are other ways to make your signature more useful.

Here are some tips you can use to make your professional signature more effective.

Add your company’s name and logo: If your company’s name is unique, you can easily include it in your signature. Now you can include your company logo and image icon as a picture in your signature and it won’t look weird.

Add a video: If you want to add a video to your signature, you can easily create a YouTube video using Gmail. You can easily include a link to your YouTube channel and a short description of your business.

Add a picture: If you want to add a picture to your email signature, you can easily add a professional image from your Google Drive. You can create a custom image by choosing a stock photo or creating a logo from your custom font.

Use a shortened URL: If you want to include a link that your readers can easily access, you can use a shortened URL. You can easily add a shortened URL to your signature by adding the full URL after a pound sign.

Creating a custom signature for your Gmail account is a great way to show your personality and help ensure every email you send is consistent in style and design.

You can use any image file format you like, such as .jpg, .gif, or .png. And since you can upload a logo, you can use your company’s logo as your Gmail signature.

Now that you know how to create a custom email signature for your Gmail account, it’s time to get started customising your email signature. Just follow these steps, and within a few minutes, you’ll have a custom email signature that’s all your own.

Or we can design it for you! Love My Online Marketing customises and creates your professional email signature to fit into your business goals. Feel free to chat with us to know more about this specialised service.